Overview
Integrate your existing barcodes and migrate the check-in process to OneTap.
Introducing the Custom Barcodes feature in OneTap, a powerful feature that will enhance your attendance management process. With custom barcodes, you can create personalized passes, ensuring efficient and secure check-ins for your organization.
This article provides a comprehensive guide on how to get started, set up, and utilize custom barcodes effectively.
Benefits
Efficiency: Custom barcodes enable quick and easy check-ins for visitors, members, and attendees.
Security: Prevent unauthorized check-ins, ensuring accurate attendance records.
Integration - If you already have barcodes assigned to people in your organization, you can easily import those barcodes to your OneTap account.
Who is it for?
Custom barcodes are ideal for various organizations, including:
Anyone using existing barcodes
Universities & Schools: Manage students' attendance and track visitors effectively.
Gyms: Track gym members' attendance efficiently and securely.
Event Planners, Conferences, Workshops, etc.
Supported Formats
UPC, EAN 13, Code 39, Code 128
Looking for another format?
Contact us using the chat on the bottom right corner of this screen
How to Setup (Admin Dashboard)
Import Barcodes from Excel:
Visit the dashboard - https://dashboard.onetapcheckin.com and log in to your account.
Prepare your Excel file with the necessary profile data, including a reserved column named "Barcode" for the barcode values.
Feel free to download a template from here 👇🏼
Advanced Template - has names, email addresses, & custom fields.
Make sure to add a new field, "Barcode" to this template.
Ensure that the barcode values in the Excel file comply with supported formats, such as EAN-8, EAN-13, UPC, Code 39, and Code 128.
Click on the "Profiles" tab and select the "Upload Profiles" button
Import the Excel file
When in the preview mode, make sure to select the correct Barcode format.
If you're unsure about the format of the barcodes assigned to profiles in your organization, you can either use a third-party "Barcode scanner" on your mobile device or scan the barcode by creating a pass for a profile, as discussed below.
Type "barcode Scanner" on the AppStore or Google Store to download a barcode scanner.
OneTap will automatically assign the barcode format for the scanned barcode
Manually create a barcode for a profile
Navigate to the profiles tab on your account
Choose a profile you wish to create a barcode pass for
Scroll down on the profile details page to see passes and click on "View All"
Click on create pass and select the barcode option
Fill in the necessary details
Select a Barcode Format for OneTap to assign a Barcode value to the profile
Use the Barcode Scanner button to scan an existing barcode
How to Edit + Delete Barcodes
Profile Details → “Passes” Section → View All
Users can perform the following operations on the pass
Delete
Share
Revoke
The edit option is not supported. The UID/barcode of a pass cannot be modified after creation.
How to Share Barcodes with Attendees
Admins can share the Barcode pass with the attendees via email.
Once the pass is received by the attendee, they can either save it on their Apple Wallet or save it as a picture.
Apple Wallet supports only CODE-128 format.
How to Check-in Attendees Using Custom Barcodes
Congratulations on Setting up barcodes for your attendees on your OneTap Account. Now let's discuss how you can use them 😃
iOS App (Admin)
Open OneTap iOS App on your iPhone or download it from here - https://apps.apple.com/us/app/onetap-check-in/id1280873534
Navigate to the list you wish to check-in attendees to
Click on the scanner button to enter the scanner mode
Point towards the barcode to scan it
Scan the barcode to check in and check out easily
iOS App (Self Check-in KIOSK)
Click on the grid menu to access the KIOSK option
Ask attendees to press the scanner button to scan their barcode pass and check in or check out.
Click on the gear icon to customize the looks of your KIOSK or change settings on the go.
Quick Customizations - Tap to add avatar
Attendees can take a picture and directly upload it to their profile during check-ins
This keeps their profile pictures refreshed and makes things more interesting
Admin Dashboard
Visit the Admin Dashboard - https://dashboard-beta.onetapcheckin.com/d#/signin
Navigate to the list you wish to check-in attendees to
Click on the "Pass Scanner" button to enter the scanner mode
Point towards the barcode to scan it
Scan the barcode to check in and check out easily
FAQs
My Barcode is not being detected
Sometimes the camera resolution is not good, please hold your barcode there for a while or try with a different angle.
I have Custom Barcode formats other than those supported right now.
Contact us for custom plans using the chat button on the bottom right corner
Do you guys do integration with my current system?
Contact us for custom plans using the chat button on the bottom right corner
Can I change the expiry date of a barcode pass?
Currently, there's no way to change the expiry date of the barcode pass. We wish to add this feature in the upcoming version.
Which one is better, Barcodes or QR codes?
This totally depends on your situation and preference. If, in your organization, attendees already have a barcode assigned to their IDs and you wish to import them to your OneTap account, Barcodes is a clear winner here.
Can I create a group of barcode passes just like QR passes?
This feature is coming soon!
Can I add a check-in note after scanning a Barcode for an attendee?
Yes! When on the profile details page after scanning the barcode pass, scroll to the bottom of the page to access the check-in notes section.
How do I change my Barcode
Admins can delete a previously assigned barcode and create a new one.
Thoughts? 😃
Let us know what you think. Did we miss something? Feel free to respond using the emojis below.