This page helps you quickly answer:
Who attended and how often
Attendance trends over time
How to export attendance data for reporting
Understanding the Attendance Table
Each row represents a profile (participant) and shows attendance data based on your selected filters and date range.
Default Columns (What you see by default)
When you open the Attendance page for the first time, you’ll see:
Name – Participant name
Check-ins – Total number of check-ins for the selected date range
Date Columns – One column per day, week, or month (based on the selected view), showing attendance for each period
For example:
In Day view, each column represents a specific date
In Week view, each column represents a week
In Month view, each column represents a month
➡️ Date columns automatically adjust based on Day / Week / Month view
Getting Started: Set Up Attendance Sheet
Before you can start tracking attendance, you’ll need to complete 2 steps:
Create a list
Add profiles
Choose how participants will check in
Admin: Perform check-ins and check-outs
Step 1: Create a List
A list is required to start taking attendance.
On the Attendance page, click the All Lists dropdown
Select Create
Enter a name for your list
Choose:
Check-in method
Check-out method
Click Create List
Once created, your list will appear in the list selector and is ready to use.
Step 2: Add Profiles
Profiles represent the people whose attendance you want to track.
Add Profiles Manually
Click New Profile at the bottom-left corner
Enter the required profile details
Press Enter to save
You’ll be prompted to add another profile if needed
Step 3: How Participants Check In
OneTap supports both admin-managed and participant self check-in.
Option 1: Public Check-In Link (QR Code)
Admins can share a public check-in link with participants.
Share the link or display the QR code
Participants scan the QR code using their phone
Participants complete the check-in themselves
This is ideal for events, classes, or locations where participants arrive independently.
Option 2: Web Kiosk Mode
Admins can also run a Web Kiosk on their system.
Open the Web Kiosk on your device
Participants walk up and check in directly on the screen
This works well for front desks, receptions, or staffed entry points.
➡️ Both methods automatically record attendance in the Attendance page
Step 4: Admin Check-In & Check-Out from Attendance Page
Once your list and profiles are ready, you can start tracking attendance.
Toggle the view from Summary to Check-in
You’ll see checkboxes under each date column
Click a checkbox to check in a profile
Click the same checkbox again to check out the profile
➡️ Toggle from “Summary” to “Check-in”
➡️ Click the checkbox to check in or check out
Viewing Profile Details & Attendance History
To see more details about a specific profile:
Right-click on the profile name
Select View Details
View profile information and attendance summary
Switch to the History tab to see all check-in activity
Clicking on any history entry will show:
Check-in method used
Signature, photo, or survey (if captured)
➡️ Right-click a profile → View Details
➡️ Open the History tab to view detailed attendance records
Filtering Attendance Data
Filter by Lists
Use the All Lists dropdown to view attendance for:
One specific list
All lists combined
➡️ Click “All Lists” to select which list’s attendance you want to see
Filter by Profiles
Use All Profiles to narrow results to selected participants only.
➡️ Click “All Profiles” to filter attendance by specific profiles
Date Range Selector
Click the date range button to choose:
A custom date range
Preset ranges (e.g., Today, Yesterday, Last 10 days, Last month)
➡️ Click the date range selector to change the attendance period
View Modes
Switch between:
Day – Daily attendance breakdown
Week – Weekly summary
Month – Monthly overview
➡️ Use Day / Week / Month buttons to change how attendance is grouped
Customizing Your View
Columns
Click Columns to:
Show or hide specific columns
Focus only on the data you care about
➡️ Click “Columns” to customize which fields appear in the table
Filters
Use Filters to refine data further (e.g., by enrollment class, teacher, or company).
➡️ Click “Filters” to apply advanced attendance filters
Reset View
Click Reset view to clear all filters and return to the default layout.
➡️ Click “Reset view” to remove all filters and customizations
Exporting Attendance Data
To download attendance data:
Click Export
Your export will be queued and processed
You’ll receive a notification when it’s ready
Download the Excel (.xlsx) file from Notifications
➡️ Click “Export” to generate an attendance report
➡️ Download the file from the Notifications panel
Exports always respect the selected filters, date range, and view.
Empty State: “No Rows to Show”
If you see No Rows to Show, it usually means:
No check-ins happened in the selected date range
Filters are too restrictive
Selected lists or profiles have no attendance data
➡️ Try adjusting filters or expanding the date range
Best Practices
Use Week or Month view for trend analysis
Apply filters before exporting for cleaner reports
Customize columns to match your reporting needs
Need help with attendance data or exports? Contact us anytime via the Chat